VAA Virginia Asphalt Fall/Winter 2019

14 FALL/WINTER 2019 You can have multiple photos/video observations in real-time attached to your diary in just one or two clicks. It helps the manager to make a quick decision since he or she will have a clear idea of what is going on in the field without too much explanation. Engineer Tech III, Virginia Department of Transportation The goal of the pilot program was to examine the impact of intro- ducing a more efficient workflow by digitizing the current process with a photo-driven approach to inspection and verification. The initial efficiency measurement results were powerful. Using HeadLight saved at least two hours per day in paperwork, which was a huge benefit to both Superior Paving Corp and VDOT. Com- pleted digital forms can be sent once to any number of recipients instead of being transferred multiple times or copied using the idea of “collect once; use many.” The pilot results to date show Head- Light improves accuracy in testing, record keeping, and efficiency when it comes to reporting asphalt density in the field. HeadLight in Action Imagine how many times an inspector or technician in the field might see bad road conditions on their project that may point to the reason for low-density readings? Or maybe they observe best practices that they would like to highlight and share with the team. What about a red flag in regards to safety? With HeadLight captur- ing photos and attaching them in the daily report, these observa- tions become a natural part of the daily workflow. Two of the many benefits of using HeadLight documented by the Superior Paving Corp and VDOT pilot program were the ability to capture work and surrounding conditions as they happened (Ex. 1) and having forms readily available in the same software (Ex. 2). The two examples shown are actual job site observations that Superior Paving Corp can now easily include in their daily reports using HeadLight. Including a stamp of items like the weather and GPS locations when a picture is taken adds value to all observations shared with the team and has proven very helpful in communi- cating job site conditions to VDOT. The “capture once; use many” allows the agency project team and contractor team to use the same consistent information for their different respective purposes. For example, VDOT can make use of all the density profile information to spatially map the quality metric across their entire network of roadways for future preservation needs. Or the contractor can track the location of each truckload, where the material was delivered, and correlate that to the laydown density to ensure quality require- ments are maintained throughout the job. This not only provides a huge efficiency gain when compared to having to dig through paper files but enables capabilities that were previously impossible in a paper-based world. HeadLight provides partners with a streamlined system to commu- nicate site conditions and receive owner sign off and approval much faster than with previous paper-based processes. The communica- tion trail between the organizations is automatically archived and easily searchable if needed in the future. These are game-changing △ continued from page 10 VDOT BREAKS STATUS QUO capabilities that enhance the partnership between the Owner and Contractor by supporting the shared goal of risk reduction and on-time project delivery to the traveling public. Example 1. Capturing the proper tacking and the condition of the existing milled surface. Example 2. TL-56 and TL-57 incorporated into HeadLight.